|
TENDER
DOCUMENTS
SHORT
TENDER NO- 11
/2008-09
TENDER
SUBMISSION DATE : 26.02.2009 (By
16.00 Hrs)
TENDER OPENING DATE:
26.02.2009 (At
17.00 Hrs)
STORE/ITEM NAME:
Security
Equipments
PRICE
OF TENDER DOCUMENTS: Rs.
5,000/- (Rupees five thousand
only in
the form of Bank Draft addressed to the undersigned.)
++++++++++++
OFFICE
OF THE D. G. & I.G. OF POLICE
JHARKHAND
MANTRALYA
DPRD
BUILDING
DHURWA,
RANCHI-834004.
Tender
Documents
Ref:-
Police Head Quarter's Short Tender Notice No. 11
/2008-2009.
Subject-
Sealed tenders are invited
from original manufacturers/authorized
dealers/suppliers/agents
of following SECURITY
EQUIPMENT for Jharkhand
Police.:-
|
No.
|
Description
of Stores
with specifications
|
Quantity
|
|
Security
Equipments :
|
|
|
1
|
Explosive Disposal/
Disruption Shield
|
10
|
|
2
|
Water
Jet Disrupter
|
10
|
|
3
|
Buster/Density
Meter
|
10
|
|
4
|
Binoculars
with Photography facility
|
100
|
|
5
|
Gas
Producers
|
01
|
|
6
|
NVD
|
100
|
|
7
|
Thermal
Imager
|
02
|
|
8
|
Tractors
|
20
|
|
9
|
Explosive
Detector’s
|
05
|
|
10
|
Hook
and Line Set
|
30
|
|
11
|
Fiber
optic Surveillance Set
|
20
|
|
Specifications
as per Annexure
|
May
be obtained from office of the undersigned on or before
25.02.2009 from 16.00 hrs to 17.00 hrs.
|
Note
:
(i)
The Bidder
should have valid Sales Tax Registration /VAT Registration no.
from Govt. of Jharkhand.
[P.S. Bidder shall have submit VAT Registration no.
from Govt. of Jharkhand to qualify for
bidding on this Tender.]
(ii)
A duly signed
and stamped Specification compliance /deviation chart must be
submitted in the
following format:-
|
Sr.
No.
|
Specification
as per Tender Document
|
Fully Complied
|
Remarks
|
|
Yes
|
No
|
|
|
|
|
|
|
(iii)
All
Tender
Documents
attached
with
this
Invitation
to
tender
including
the
specifications
are SACROSANCT for
considering any offer
as complete
offer. It is, therefore, important
that ALL TENDER DOCUMENTS DULY COMPLETED and signed on each
page are returned
along with your offer.
(iv)
Technical manual
shall also be provided
by the firm along
with the equipment.
(v)
The bidder can participate for any some or all of the
equipment mentioned above.
(vi)
Authorization Certificate from original manufacturer
must be attached by the bidder in case bidder is an agent or
supplier.
(vii)
Late Submission
: Any bid which is received after the dead line for submission
of bid prescribed in the
Tender will be rejected and/or returned unopened to the
bidder/bidders authorized representative.
1.
OFFERS INVITED IN TWO BIDS
All
bidders are required
to submit their offer in two covers (in duplicate)
as under :-
(a)
TECHNICAL
BID should contain the following
:
(i)
Tender documents
duly completed and signed
BUT WITHOUT
INDICATING THE RATES
(ii)
Copy
of registration certificate
with DGS&D/NSIC: if
applicable.
(iii)
Earnest
Money
deposit
(iv)
Performance
for the last three years
(v) Any
other
related document
which
they
wish to submit
(b)
PRICE
BID should contain :
Rates will be for Ranchi,
central stores of Jharkhand Police to be quoted in Indian
Rupees and should include sales taxes, Freight, packing and
forwarding and other expenses. This should be submitted
on their letter pad.
Both
the
covers should
be separately
sealed
and super-scribed with
the
TENDER NO.
AND DATE OF
TENDER OPENING.
The
two
covers should
thereafter,
be kept
in
a third
cover and
sealed.
This cover
should also
be super-scribed
with
the
TENDER NUMBER, STORES
AND THE
DATE OF
(c) TENDER OPENING.
If any bidder bids for
more than two items he must repeat must submit
separate price bids for each item and must not include all
prices in one sheet.
Only
the
Technical
Bids
will
be opened
on the
date
of tender
opening.
Subsequently, on a duly notified date Price bids
of only
those
bidders
will be
considered for
opening whose
offer is
complete
and
technically
acceptable
in
all
respects.
The date and
time for price bid opening will be intimated to the successful bidders in writing.
Note
: Tenders
received in
the single-bid
system i.e.
having the
technical as well
as financial
bid in
the same
cover
will liable
to be
ignored.
2.
Incomplete
offers, offers
not
confirming
to
the
T/E
requirements
or with
vague replies
or without
earnest money,
if applicable,
will not be considered.
3.
The Bidder may be asked to demonstrate and deposit the
material/equipment quoted in the tender who shall conform to
the tender specification.
4.
Price-bids of
only those
offers which
confirm
to the
T/E requirements
and
are technically acceptable
will
be opened.
The date
and time
of the
opening of
price bids
of acceptable
offers will
be
intimated
separately
to the
concerned tenderers.
5.
Each
page of
the Offer
document should
be signed
&
stamped
by
the Manufacturer/Agent as a token
of acceptance
of terms and
conditions mentioned
herein. In
case offers
are
received
both
from
manufacturers
for the same item as
well as
from their
agent,
offers
from
manufacturers
only shall
be considered and offers from
their agents shall be summarily
rejected.
6.
Only
Notarized
copies
of
documents
will
be
submitted
in support
of claims
made by
the party.
7.
(a)
Firms should
indicate
facilities available for after
sales service in India without which their offers are
liable to be ignored.
(b) Bidders are
also
required to
quote separately rates
for Annual
Maintenance Contact (AMC)
after expiry
of
the
Warrantee
period
of
3
year
for
the system.
The rates
quoted should
be for
yearly basis and should be
inclusive
of charges
for providing
routine
maintenance
services
at
the beneficiary’s end
to
ensure
smooth
and satisfactory performance of
the equipments.
Replacement of any
components of the
system is
not
included
in the
scope
of work
of AMC
and the
same may
be
charged
extra
at
actual
to
the
beneficiary and as
per the
item rates
quoted by
them separately
in the
price bid.
8.
Earnest
Money
:
Firms will have to
deposit a sum of Rs.2,00,000/-(refundable ) along with the
tender only as EMD in the shape of Bank Draft /NSC/Postal
saving pass book and pledged in favour of IG of Police
( Provision.) , Jharkhand, Ranchi
9.
Period of
validity of Bids : Bids shall remain valid for 06 (Six)
months from the date of Bid
opening.
10.
Performance Bond :
The
successful
tenderer will
have to
submit
performance
bond
@10 %
of
order
value
valid
till
warranty/guarantee
period
in
the
shape of
the
Bank
Guarantee
in the required Performa.
The performance
guarantee
will
come
into
force
after
the
installation
and will
remain
valid
till
be
expiry
of warranty/guarantee
period. Firms,
on their
own, will
have to
direct their
banker to
extend the
performance
bond to
be valid
till warranty/guarantee
period.
11.
No
octroi exemption
certificate shall
be given by P. Hqr. to the Manufacturer.
12.
You are
requested to
enclose copies
of the
orders
received, if
any, from
Govt./Semi-Govt.
in the
recent past for the subject
stores along
with the tender.
13.
Delivery
Terms :
Firms
will have to supply and install all the materials within 30
days from the date of placing orders or shall abide by option
of Bank guarantee given in section 15 below.
The maintenance service including spares shall
be free of cost during the
warranty/guarantee period.
The supplier shall provide necessary Software updating free of cost during
the warranty/guarantee period and during the period of AMC, if
awarded.
14.
Payment
Terms :
100%
payment will be released after supply, Installation and
commissioning of the Equipments/ items followed by successful
approval by Departmental Inspection Committee.
OR
As
per Jharkhand Government Purchase policy 100% payment towards
the supply can be released
against submission of a Performance Bank Guarantee equivalent
to the order value valid for a duration equivalent to twice
the committed project duration so that the guarantee stays
valid till the approval of the Departmental Inspection
Committee. If required such Bank Guarantee period may also be
extended to facilitate all departmental process for final
acceptance of supply. Bank
Guarantee can be released after completion of final
inspection/acceptance.etc.
PS= Price for
items that need to be imported must be indicated in terms of
price with customs duty and price without customs duty. Where
applicable department will provide custom exemption
certificate.
15.
Firms
who do not accept these terms of payment need not bid at all.
16.
It
is found that prospective bidding parties try to unnecessarily
and unduly canvass about their bids over phone or other media.
It is hereby made amply clear that canvassing in any form will
be
taken
as an effort by the party to unduly influence the committee
and the party’s bid
is liable to be rejected. As such prospective bidders are
advised to totally refrain from making phone calls or
meeting
committee members prior to tender opening etc. All
clarification and queries can be made in writing on bidder
company’s stationary well in time so that there is no scope
for ambiguity.
17.
Departmental Tender Committee's Right to
Accept / Reject Any or All Bids
I.
The Departmental Tender Committee is not bound to
accept the lowest or any tender or to assign any reason for
non-acceptance. The Jharkhand Police reserves the right to
accept the tender either in full or in part. Conditional
tenders will be rejected outright.
II.
The Departmental Tender Committee reserves the right to
summarily reject an offer received from any agency on national
security considerations, without any intimation to the bidder.
III.
The Departmental Tender Committee reserves the right to
place an order for the full or part quotations under any items
of work mentioned in the scope of work.
IV.
Corrupt or Fraudulent Practices:
V.
The Departmental Tender Committee requires that the
Bidders under this tender observe the highest
standards of
ethics during the procurement and execution of such contracts.
In pursuance of this policy, the Departmental Tender
Committee:
VI.
Defines for the
purposes of this provision, the terms set forth as follows:
VII.
“Corrupt
practice” means the offering, giving, receiving or
soliciting of any thing of value to influence the action of
the public official in the procurement process or in contract
execution; and
VIII.
“Fraudulent practice” means a misrepresentation of
facts in order to influence a procurement process or a
execution of a contract to the detriment of the Departmental
Tender Committee, and includes collusive practice among
Bidders (prior to or after bid submission) designed to
establish bid prices at artificial non-competitive levels and
to deprive the Departmental Tender Committee of the benefits
of the free and open competition;
IX.
Will reject a proposal for award if it determines that
the Bidder recommended for award has engaged in corrupt or
fraudulent practices in competing for the contract in
question;
X.
Will declare a firm ineligible, either indefinitely or
for a stated period of time, to be awarded a contract if it at
any time determines that the firm has engaged in corrupt and
fraudulent practices in competing for, or in executing, a
contract.
XI.
The past performance of the Bidder will be cross
checked if necessary. If
the facts are proven to be dubious the Bidders tender will be
ineligible for further processing at any point of time.
XII.
Resolution of Disputes
XIII.
The matter regarding any dispute shall be sorted out at
the level of the I. G. Provisions, JHARKHAND POLICE.
If the dispute persists to remain unresolved then it
will be entertained, heard & finalized as per the
provisions of the Arbitration and Conciliation Act, 1996. The
arbitrator will be the D.G.P of the Jharkhand Police.
XIV.
Legal Jurisdiction
XV.
All legal disputes are subject to the jurisdiction of
Ranchi courts only.
XVI.
Binding Clause
XVII.
All decisions taken by The Departmental Tender
Committee regarding the processing of this tender and award of
contract shall be final and binding on all concerned parties.
18.
Disclaimer: Notwithstanding anything written in the tender documents of any particular item/ items, in the
event of any confusion or apparent contradiction in condition
of tender, the conditions laid out and advertised in this
document will prevail.
19.
D.G. & I.G. of Police, Jharkhand, Ranchi
reserves the right to change the quantity of items and or
reject the tender partially or fully at any stage without
assigning any reason.
I.G.
of Police (Provision)
Jharkhand,
Ranchi
|
